Sweetwater Springs Water District
Board of Directors Meeting
MINUTES*
(*In order
discussed)
Board of
Directors Meeting
Regular
Meeting
December 7,
2006
6:30 p.m.
Board Members Present: Wanda Smith
Victoria
Wikle
Susan
Keach
Ken
McLean
Board Members Absent: Gaylord
Schaap (arr. 6:41 p.m.)
Staff in Attendance: Chuck
Howell, General Manager
Julie
Kenny, Secretary to the Board
Others in Attendance: Jack
Locey
Mike
Gogna
George
Klineman
The properly agendized meeting was called to
Order by President Wanda Smith at 6:30 p.m.
The Consent Calendar was postponed until the
arrival of Director Schaap.
(None.)
A. (6:33
p.m.) Discussion re Seating of New
Board Members. Brief discussion/welcome ensued.
B. (6:34
p.m.) Discussion/Action re Resolution
06-22, a Resolution of Appreciation for the Services of Jim Quigley as Board
Member. The GM provided an overview of this
item. Director Wikle moved to approve
Resolution 06-22, a Resolution of Appreciation for the Services of Jim Quigley
as Board Member. Director McLean
seconded. Motion carried 4-0.
C. (6:38
p.m.) Discussion/Action re Election of
Officers. Director Wikle expressed interest in
the Financial Coordinator position and in nominating Wanda Smith as
President. (Discussion of this item
was continued later in the meeting.)
* * * The Board took a recess at 6:39 p.m. The meeting reconvened at 6: 41 p.m.
* * * Director Schaap arrived at 6:41 p.m.
Discussion
ensued re the Minutes of the December 7, 2006 meeting. Director Wikle moved to approve the Consent
calendar as submitted, except that the Minutes of the November 19, 2006,
Special Meeting be amended as follows:
Delete the last sentence of Item III-D of those Minutes, beginning with “Direction
to staff . . . .“
A. Approval of the Minutes of the November
2, 2006 Regular Meeting, the November 16, 2006 Emergency Meeting, and the
November 19, 2006, Special Meeting.
B. Approval of Operations Warrants/Online
payments/EFT payments/Construction Warrants, and West America account activity
C. Receipt
of Item(s) of Correspondence. (None)
Director
Schaap seconded. Motion carried 5-0,
except that Directors Keach and McLean were ineligible to vote on Item III-A,
approval of the Minutes, as they were not yet seated for those meetings.
Public comment was made by George
Klineman. Discussion ensued.
C. (6:52
p.m.) Discussion/Action re Election of
Officers (con’t.). Director Wikle reiterated interest
in the Financial Coordinator position.
Discussion ensued.
Director Wikle nominated Director
Smith to be President. Director Keach
seconded. Motion carried 4-0, with
Director Smith abstaining.
Director McLean nominated Director
Schaap to be Vice President. Director
Wikle seconded. Motion carried 5-0.
Director Smith nominated Director
Wikle to be Financial Coordinator.
Director McLean seconded. Motion
carried 5-0.
D. (7:00
p.m.) Discussion/Action re Resolution
06-21, Authorizing and Revoking Signers to the West America Bank Accounts. The GM provided an overview of this item. Director Wikle moved to approve Resolution
06-21, Authorizing and Revoking Signers to the West America Bank Accounts. Director Keach seconded. Motion carried 5-0.
E. (7:01
p.m.) Discussion/Action re District
Goal-Setting. Director Smith gave an overview of
this item. Discussion ensued. A Special Meeting was scheduled for Sunday,
January 21, 2007 at 2 p.m.
F. (7:10
p.m.) Report of District Engineer re
CIP Phase III-B Construction/Approval of Outlay Report. District Engineer Jack Locey provided an overview of this
item. Discussion ensued. Director Schaap moved to authorize the
President to sign Outlay Report 43.
Director Wikle seconded. Motion
carried 5-0.
G. (7:22
p.m.) Discussion/Action re Resolution
06-20, Accepting the Final Audit for the Fiscal Year Ending June 30, 2006. The GM provided an overview of this item. Discussion ensued. Director Keach moved to approve Resolution 06-20, Accepting the
Final Audit for the Fiscal Year Ending June 30, 2006. Director McLean seconded.
Motion carried 5-0.
H. (7:27
p.m.) Discussion/Action re Proposal to
extend contract of Michael Celentano, CPA for audit services in Fiscal Years
2006-07, 2007-08, and 2008-09. Discussion ensued. Direction was given to staff to prepare a
resolution and contract for approval at the next meeting.
I. (7:32
p.m.) Discussion/Action re Resolution
06-18, Requesting Grant Funding from Russian River Redevelopment Oversight
Committee (RRROC)(Hwy. 116, Monte Rio project and Monte Rio Tank Feed Line
project). The GM provided an overview of this
item. Director Keach moved to approve Resolution
06-08, Requesting Grant Funding from RRROC, in the sum of $187,000. Director Wikle seconded. Motion carried 5-0.
J. (7:37
p.m.) Discussion/Action re Resolution
06-23, Requesting Grant Funding from Russian River Redevelopment Oversight
Committee (RRROC)(2 generators).
Discussion
ensued. Director Wikle moved to approve
Resolution 06-23, Requesting Grant Funding from RRROC. Director McLean seconded. Motion carried 5-0.
VI. GENERAL MANAGER’S REPORT (7:39 p.m.)
The GM
provided comments on the following subjects:
A. Laboratory
Testing
B. CIP
Phase III Status Report
C. Neeley
Road Slide
D. Rate
Study
Discussion
ensued re Actual vs. Budgeted Expenditures.
Direction was given to staff to only itemize items that are (1) Over budget by $500 or more; or (2) Cost
more than $500 and not in the budget.
Further direction was given to staff to round items to the nearest
dollar.
VII. BOARD MEMBERS’
ANNOUNCEMENTS/COMMENTS
(7:56 p.m.)
Director
Wikle commented re tour of District facilities for Board members.
Director
Schaap commented re slogans for the District.
Discussion
ensued re Rate Study.
At 8:11
President Smith announced the items for discussion in Closed Session. At 8;12
p.m., the Board went into Closed Session. At 9:20, the meeting reconvened and the following action on
Closed Session items was announced:
A. Conference with Legal Counsel –
Significant exposure to litigation pursuant to subdivision (b) of Section
54956.9.
Number
of cases: 5
Facts and circumstances:
Claims relating to Neeley Road slide
Direction was given to
staff.
1. Resolution
for audit contract
2. Rate Study
3. Brown Act
review for new Board members
The meeting adjourned at 9:25 p.m.
Respectfully
submitted,
Julie A.
Kenny
Clerk
to the Board of Directors
APPROVED:
Wanda Smith: ______________ _ ______
Victoria Wikle: ______________ _ ______
Gaylord Schaap: ______________ _ ______
Ken McLean: ______________ _ ______
Susan Keach: ______________ _ ______