Sweetwater Springs Water District
Board of Directors Meeting
MINUTES
Board of
Directors Meeting
Regular
Meeting
July 6, 2006
6:30 p.m.
Board Members Present: Gaylord Schaap
Jim
Quigley
Victoria
Wikle
Wanda
Smith
Michael
Torr
Board Members Absent: (None)
Staff in Attendance: Chuck
Howell, General Manager
Julie
Kenny, Secretary to the Board
Others in Attendance: Jack
Locey
Mike
Gogna
Glenn
Berkheimer
George Klineman
Ken
Ward
Richard
Deering
Skip
Cassady
The properly agendized meeting was called to
Order by President Wanda Smith at 6:32 p.m.
Director Smith requested Closed Session be
moved to the end of the meeting.
Discussion ensued.
Director Smith then moved to move keep
Closed Session Item V-A (Conference with Labor Negotiator) as scheduled, but
move all other Closed Session items to the end of the meeting. Director Wikle seconded. On vote, motion failed 2-3, with Directors
Wikle and Smith voting in favor and Directors Schaap, Torr, and Quigley voting
against.
Director
Torr moved to approve the following items on the Consent Calendar:
A. Approval
of the Minutes of the June 1, 2006, Regular Meeting
B. Approval of Operations Warrants/Online
payments/EFT payments/Construction Warrants, and West America account activity
C. Receipt
of Item(s) of Correspondence
Director
Quigley seconded. Motion carried 5-0.
A. (6:38
p.m.) Report of District Engineer re
CIP Phase III-B Construction/Approval of Outlay Report. District Engineer Jack Locey gave an overview of CIP Phase
III-B status. Brief discussion
ensued. Director Torr moved to approve
Outlay Report 41 and authorize the President to sign. Director Wikle seconded.
Motion carried 5-0.
At 6:45
p.m., President Smith announced the items to be discussed in Closed
Session. Public comment was made by
Richard Deering. At 8:45 p.m., the
meeting reconvened and the following action on Closed Session items was
announced:
A. Pursuant
to Gov. Code Section 54957.6 -- Conference with Labor Negotiator
District Negotiators: Glenn Berkheimer, IEDA;
Chuck Howell, General Manager
Employee Organization: Stationary Engineers
Local 39
Direction
was given to sign the Union contract..
B. Conference with Labor Negotiator
pursuant to subdivision (f) of Section 54957.6 of the Government Code.
District Negotiator: Chuck Howell
Unrepresented
employees: Ted Heater, Crew Supervisor
Direction
was given to staff.
C. Pursuant to Gov. Code Section 54957 –
Personnel Exception: Performance Evaluation: General Manager
Direction
was given to staff. This item was
continued to the August meeting.
D. Conference with real
property negotiator (Gov. Code section 54956.8).
Property:
Schoeneman Tank site
Negotiating
parties
District: Chuck Howell, General Manager
Buyer: Michael Romero
Under
negotiation: Price/terms
Direction
was given to staff.
E. Pursuant to Gov. Code Section 54957 –
Public Employee Appointment
Title:
Legal Counsel
Direction
was given to staff. This item was
continued to the August meeting.
F. Conference with Legal Counsel –
Significant exposure to litigation pursuant to subdivision (b) of Section
54956.9.
Number
of cases: 1
Facts and circumstances:
Cal Water Inter-Tie
No action
was taken.
G. Conference with Labor Negotiator
pursuant to subdivision (f) of Section 54957.6 of the Government Code.
District Negotiator: Chuck Howell
Unrepresented
employees: Kevin Gilman, Field Manager; Julie Kenny, Office Manager; Jack
Bushgen, Senior Crew Supervisor
No action
was taken.
Public comment was made by Skip Cassady.
(*
in order of discussion)
A. (8:55
p.m.) Public Hearing; Adoption of
Ordinance 30, Amending Policy Number 4070 of the district’s Policy and
Procedures Relating to Reimbursement of Actual and Necessary Expenses Pursuant
to AB 1234. At 8:55 p.m., the President opened
the Public Hearing. There were no
comments. At 8:55 p.m., the Public
Hearing was closed. Director Torr moved
to adopt Ordinance 30, Amending Policy Number 4070 of the District’s Policy and
Procedures Relating to Reimbursement of Actual and Necessary Expenses Pursuant
to AB 1234. Director Wikle
seconded. Discussion ensued. Motion carried 5-0.
B. (8:56
p.m.) Discussion/Action re Resolution
06-11, Amending the Employment Agreements of Kevin Gilman (Field Manager),
Julie Kenny (Office Manager), and Jack Bushgen (Senior Crew Supervisor) and
Authorizing the Board President to execute Addendums to these Employment
Agreements. Director Torr moved to approve
Resolution 06-11, Amending the Employment Agreements of Kevin Gilman (Field
Manager, Julie Kenny (Office Manager, and Jack Bushgen (Senior Crew
Supervisor). Director Quigley
seconded. Motion carried 5-0.
C. (8:57
p.m.) Introduction of Ordinance 32, An
Ordinance of the Sweetwater Springs Water District Amending Section 2190 of the
Sweetwater Springs Policies and Procedures, “Non-Discrimination and Harassment,
Including Sexual Harassment”. Director Torr made a motion to
introduce Ordinance 32, An Ordinance of the Sweetwater Springs Water District
Amending Section 2190 of the Sweetwater Springs Policies and Procedures,
“Non-Discrimination and Harassment, Including Sexual Harassment”, by title
only, and schedule it for Public Hearing and adoption at the August
meeting. Director Schaap seconded. Motion carried 5-0.
D. (9
p.m.) Introduction of Ordinance 25, An
Ordinance of the Sweetwater Springs Water District Amending Section 2050,
“Leaves of Absence”, of the Sweetwater Springs Policies and Procedures. Director Wikle made a motion to introduce Ordinance 25, An
Ordinance of the Sweetwater Springs Water District Amending Section 2050,
“Leaves of Absence”, of the Sweetwater Springs Policies and Procedures, by
title only, and schedule it for Public Hearing and adoption at the August
meeting. Director Torr seconded. Motion carried 5-0.
E. (9:02
p.m.) Discussion/Action re Procedure
for multiple unit investigation/ reimbursement. The
GM provided an overview of this item.
Discussion ensued. No action was
taken.
F. (9:12
p.m.) Discussion/Action re Consent
Calendar, Format of Board Meeting Minutes, and Correspondence on Board Meeting
Agendas. The GM provided an overview of this
matter. Discussion ensued. Public comment was made by George
Klineman. No formal direction was given
to staff, but the following consensus was reached regarding the format of the
District’s Minutes:
·
Continue
with the “action minutes” format
·
Discontinue
the use of a “Regular Administrative Matters” section, and incorporate those
items into the Consent Calendar
·
Include
correspondence received with the Board packet, but do not itemize
correspondence in the Minutes
·
Include
the name of persons making public comment
G. (9:25
p.m.) Discussion/Action re Resolution 06-12, Approving an Employment Agreement
with Ted Heater (Retired Crew Supervisor) and Authorizing the Board President
to execute the Employment Agreement with Ted Heater. Director
Torr moved to approve Resolution 06-12, Approving an Employment Agreement with
Ted Heater (Retired Crew Supervisor) and authorize the Board President to execute
the Employment Agreement with Ted Heater.
Director Quigley seconded.
Motion carried 5-0.
The GM
provided an overview of the following matters and entertained questions from
the Board:
1. Laboratory Testing
2. CIP Phase III Status Report
3. FEMA Grant
4. Planned Projects
5. Water Sales
6. Neeley Road Slide
Director
Quigley commented regarding the feasibility of daytime Board meetings. Discussion ensued.
Director
Schaap commented regarding future Public Outreach Meeting. Discussion ensued. Further discussion was scheduled for the August Board meeting.
1. Public
Outreach Meetings
2. Adoption of
Ordinance 32 (Sexual Harassment policy)
3. Adoption of
Ordinance 25 (Leaves of Absence policy)
4. Legal
Counsel contract
5. Closed
Session: Performance Evaluation – General Manager
The meeting adjourned at 9:36 p.m.
Respectfully
submitted,
Julie A.
Kenny
Clerk
to the Board of Directors
APPROVED:
Wanda Smith: ______________ _ ______
Victoria Wikle: ______________ _ ______
Jim Quigley: ______________ _ ______
Michael Torr: ______________ _ ______
Gaylord Schaap: ______________ _ ______