Sweetwater Springs Water District
Board of Directors Meeting
MINUTES*
(*In order
discussed)
Board of
Directors Meeting
Regular
Meeting
April 3, 2008
6:30 p.m.
Board Members Present: Wanda Smith
Victoria
Wikle
Susan
Keach (arr. 6:43 p.m.)
Gaylord
Schaap
Ken
McLean
Board Members Absent: (None)
Staff in Attendance: Chuck
Howell, General Manager (arr. 6:40 p.m.)
Julie
Kenny, Secretary to the Board
Others in Attendance: Mike
Gogna, District counsel
Jeff
Duplicky, District counsel
Jack
Locey, Brelje & Race Engineers
Kris
Thurman
George
Klineman
Tom
Lynch
The properly agendized meeting was called to
Order by President Victoria Wikle at 6:30 p.m.
The GM and Director Keach were initially absent, but arrived at
approximately 6:40 p.m.
Discussion ensued about removing the Closed
Session item (Public Employment: General Manager), but Director Wikle requested
that it remain on the Agenda.
Director Wikle requested that the Item VI.
(General Manager’s Report) be moved to after Item V-B. There were no objections.
Director Schaap requested that Item V-D(2)
(Ad Hoc Committee: General Manager transition) be moved to after Item V-A. There were no objections.
Director
McLean moved to approve the items on the Consent Calendar (listed below). Director Smith seconded. Motion carried 4-0.
A. Approval of the Minutes of the March 6,
2008 Regular Meeting and the March 13, 2008 Special Meeting
B. Approval of Operations Warrants/Online
payments/EFT payments/Construction Warrants, and West America account
activity
C. Receipt of Item(s) of
Correspondence. None. (Please note: Correspondence received
regarding an item on the Administrative Agenda is not itemized here, but will
be attached as back-up to that item in the Board packet and addressed with that
item in during the Board meeting.)
D. Approval of Resolution 08-07, Ratifying
the Contract with Bob Murray & Associates (General Manager recruitment)
Public
comment was made by Kris Thurman.
A. (6:37
p.m.) Discussion/Action re Resolution
08-08, Approving a Contract with Brelje & Race for Engineering Services for
the Water Treatment and Distribution Project Phase IV-A and Authorizing the
President to Sign. Brelje & Race Engineer Jack
Locey provided an overview of this item and recommended the contract be delayed
for one month. District Counsel Mike
Gogna provided further comment.
Discussion ensued. This item was
continued to the May Board meeting.
B. (6:43
p.m.) Discussion/Action re District
Rate Study and Rate Case. The GM introduced this item. Discussion ensued. Director McLean moved to waive the confidentiality of a Memo to
the Board from District Counsel Mike Gogna dated March 31, 2008. Director Smith seconded. Motion carried 3-1-1, with Director Keach
voting “No” and Director Wikle abstaining.
Further discussion ensued.
Director Schaap moved to approve the staff recommendations regarding the
Rate Study, except eliminate Item 6, regarding making changes to the flat
charge. Director Keach seconded. Motion carried 5-0. Discussion ensued.
VI. GENERAL MANAGER’S REPORT
(7:20 p.m.)
The GM
provided a report of the following items:
A. Lab testing
B. Hwy. 116 Cal Trans project
C. Sonoma County Board of Supervisors’
guidance for use of redevelopment funds.
C. (7:24
p.m.) Discussion/Action re Funding for
CIP Phase IV. The GM provided an overview of this
item. Discussion ensued. Public comment was made by George
Klineman. Further discussion ensued. Legal counsel provided comment. Director Schaap moved to approve the staff
report recommendation to secure $3 million from Brandis & Tallman to be
paid back over 20 years, and that for the first year the annual principal and
interested will be absorbed by the District’s Capital Improvement Revenue Fund. Director McLean seconded. Motion carried 5-0.
D. (7:45
p.m.) Discussion/Action re
(1) Ad
Hoc Committee: General Manager recruitment (WS/VW). Director
Smith gave an overview of this item.
Discussion ensued. Public
comment was made by Tom Lynch.
(2) Ad
Hoc Committee: General Manager transition (GS/SK). Director
Keach gave an overview of this item.
Discussion ensued. Public
comment was made by George Klineman.
E. (8:20
p.m.) Discussion/Action re Draft FY
2008-09 Operating and Capital Improvement Budget. Discussion
ensued. Public comment was made by
George Klineman. Public comment was
made by Tom Lynch. This item was
scheduled for public hearing and adoption at the May meeting.
F. (8:30
p.m.) Discussion/Action re Resolution
08-04, Approving Adoption of the California Public Employees’ Deferred
Compensation Plan. Brief discussion
ensued. Director Smith moved to approve
Resolution 08-04, Approving Adoption of the California Public Employees’
Deferred Compensation Plan. Director
Keach seconded. Motion carried 5-0.
VI. GENERAL MANAGER’S REPORT
(This
item was discussed earlier in the meeting, after Item V-B. See,
Item II, Changes to the Agenda and Declarations of Conflict.)
VII. CLOSED SESSION (8:30 p.m.)
At 8:30
p.m. President Wikle announced the item for discussion in Closed Session. At 8:33 p.m., the Board went into Closed
Session. At 9:30 p.m., the meeting
reconvened and the following action on Closed Session items was announced:
A. Pursuant to Gov. Code Section 54957 – Public Employment:
General Manager.
Direction
was given to the Recruiting Subcommittee.
VIII. BOARD MEMBERS’ ANNOUNCEMENTS/COMMENTS (9:31 p.m.)
(None.)
1. Contract
with Brelje & Race
2. Rate Case
with Draft PowerPoint Presentation for Board review
3. CIP Phase
IV-A funding
4. GM
Recruitment and Transition subcommittees
5. Monte Rio
Wastewater Issues
6. Closed Session: Public Employment –
General Manager.
7. FY 2008-09 Budget/Public Hearing
The meeting adjourned at 9:32 p.m.
Respectfully
submitted,
Julie A.
Kenny
Clerk
to the Board of Directors
APPROVED:
Wanda Smith: ______________ _ ______
Victoria Wikle: ______________ _ ______
Gaylord Schaap: ______________ _ ______
Ken McLean: ______________ _ ______
Susan Keach: ______________ _ ______