Sweetwater Springs Water District
Board of Directors Meeting
MINUTES*
(*In order discussed)
Board of Directors Meeting
Regular Meeting
January 3, 2008
6:30 p.m.
Board Members Present: Wanda Smith
Victoria Wikle
Ken McLean
Susan Keach
Gaylord Schaap
Board Members Absent:
Staff in Attendance: Chuck Howell, General Manager
Julie Kenny, Secretary to the Board
Others in Attendance:
Mike Gogna, District counsel
George Klineman
Jan DeWald
I. CALL TO ORDER
The properly agendized meeting was called to Order by President Victoria Wikle at 6:31 p.m.
II. CHANGES TO AGENDA and DECLARATION OF CONFLICT (6:31 p.m.)
District Counsel Mike Gogna requested that Item V-E, Discussion/Action re Potential Conflict of Interest – Soluri & Emrick law firm, be removed. There were no objections.
III. CONSENT CALENDAR (6:32 p.m.)
Director McLean requested that the December 6, 2007, Minutes be amended as follows:
(1) Change the third sentence of Item V-G from “Director McLean moved…..” to “Director Keach moved….”; and
(2) Change the third sentence of Item V-H from “Director Wikle seconded.” to “Director McLean seconded.”.
Director Smith moved to approve items on the Consent Calendar (listed below) as amended. Director Keach seconded. Motion carried 5-0, but Director Schaap abstained from voting on the Minutes because he was absent at the December 6 meeting.
A. Approval of the Minutes of the November 1, 2007 and the December 6, 2007 Regular Meeting
B. Approval of Operations Warrants/Online payments/EFT payments/Construction Warrants, and West America account activity
C. Receipt of Item(s) of Correspondence. (None. Please note: Correspondence received regarding an item on the Administrative Agenda is not itemized here, but will be attached as back-up to that item in the Board packet and addressed with that item in during the Board meeting.)
IV. PUBLIC COMMENT (6:35 p.m.)
There was no public comment.
V. REGULAR ADMINISTRATIVE MATTERS (6:35 p.m.)
A. (6:35 p.m.) Discussion/Action re Merry Lane construction. The GM provided an overview of this item. Discussion ensued. Public comment was made by George Klineman. No action was taken.
B. (6:40 p.m.) Discussion/Action re District Rate Study, RRROC, and Other Sources of Funding for District Projects. The GM provided an overview of this item. Discussion ensued. No action was taken, but this item was continued to the February Board meeting.
C. (7:16 p.m.) Discussion/Action re Time and date of regular Board meetings (GS). Director Schaap provided an overview of this item. Discussion ensued. This item was continued to the February Board meeting.
D. (7:23 p.m.) Discussion/Action re Resolution 08-01, Adoption of the Urban Water Management Report. The GM provided an overview of this item. Discussion ensued. This item was continued for Public Hearing and adoption at the February Board meeting.
E. Discussion/Action re Potential Conflict of Interest – Soluri & Emrick law firm (MG). This item was removed from the Agenda earlier in the meeting. (See, Item II. above.)
F. (7:30 p.m.) Adoption of Ordinance 34, Amending District Policy 2050, Leaves of Absence to the Sweetwater Springs Policies and Procedures. The GM provided an overview of this item. Director Keach moved to adopt Ordinance 34, Amending District Policy 2050, Leaves of Absence, to the Sweetwater Springs Policies and Procedures. Director Smith seconded. Motion carried 5-0.
G. (7:32 p.m.) Discussion/Action re Turn Off Notice options and fees. The GM provided an overview of this item. Discussion ensued.
H. (7:46 p.m.) Discussion/Action re Website. Director Smith provided an overview of this item. Discussion ensued.
VI. GENERAL MANAGER’S REPORT (7:56 p.m.)
A. Laboratory testing
B. Hwy. 116 Cal Trans Project
C. County project
D. Out of Office
E. Water Sales
VII. CLOSED SESSION (8:03 p.m.)
At 8:03 p.m. President Wikle announced the item for discussion in Closed Session.
At 8:04 p.m., the Board went into Closed Session.
At 8:20 p.m., the meeting reconvened and the following action on Closed Session items was announced:A. Pursuant to Gov. Code Section 54957 – Personnel Exception: Performance Evaluation: General Manager.
No action was taken.
VIII. BOARD MEMBERS’ ANNOUNCEMENTS/COMMENTS (8:21 p.m.)
Director McLean announced that he would be absent from the February Board meeting.
Director Smith announced several questions she had about the new phone system.
IX. ITEMS FOR THE NEXT AGENDA (8:23 p.m.)
1. Phone system
2. Urban Water Management Report
3. Consultant(s) to make a presentation re increase for shortfall and financing matching funds
4. Ordinance to revise policy re time of Board meetings
5. District property report (VW)
6. Duties of officers (WS)
ADJOURN
The meeting adjourned at 8:32 p.m.
Respectfully submitted,
Julie A. Kenny
Clerk to the Board of Directors
APPROVED:
Wanda Smith: ______________ _ ______
Victoria Wikle: ______________ _ ______
Gaylord Schaap: ______________ _ ______
Ken McLean: ______________ _ ______
Susan Keach: ______________ _ ______