Sweetwater Springs Water District
Board of Directors Meeting
MINUTES*
(*In order
discussed)
Board of
Directors Meeting
Regular
Meeting
April 2, 2009
6:30 p.m.
Board Members Present: Victoria Wikle
Gaylord
Schaap
Wanda
Smith
Jim
Quigley
Ken
McLean
Board Members Absent: (None.)
Staff in Attendance: Steve
Mack, General Manager
Julie
A. Kenny, Secretary to the Board
Others in Attendance: Mike
Gogna, District counsel
Jeff
Duplicki, District counsel
George
Klineman
Lloyd
Guccione
Quynh
Nhu Le
Sukey
Robb-Wilder
Jack
Locey
Julina
Cross
Dan
Fein
The properly agendized meeting was called to
Order by President Victoria Wikle at 6:30 p.m.
District counsel Jeff Duplicki pulled Item
VII-Closed Session from the Agenda.
The GM announced that Item V-F re Identity
Theft Prevention Program had been changed to include both a resolution and an
ordinance.
Director Wikle announced a new meeting
management technique which she would be using to manage the Agenda.
Director
Schaap moved to accept the Consent Calendar as submitted. Director Smith seconded. Motion carried 5-0. The following items were approved:
A. Approval of the Minutes of the March
5, 2009 Board Meeting
B. Approval of Operations Warrants/Online
payments/EFT payments/Construction Warrants, and
C. Receipt of Item(s) of Correspondence:
(1) Letter
dated March 8, 2009 from Lloyd Guccione to the Board of Directors of Russian
River County Sanitation District, Sonoma County Supervisors, and the community
re RRCSD proposed fee increases 2009-10
D. Action to Approve Resolution 09-09,
Destruction of Records
Public comment
was made by Dan Fein.
Public
comment was made by Lloyd Guccione.
Public
comment was made by Gaylord Schaap.
A. (6:37
p.m.) Discussion/Action re Draft FY 2009-10 Budget. The GM introduced this item and made a PowerPoint
presentation. Board discussion
ensued. Public comment was made by Lloyd
Guccione. Further discussion
ensued.
B. (7:03
p.m.) Discussion/Action re Resolution 09-08, Award of Contract for CIP
IV-A, Project 2. The GM provided an
overview of this item. Discussion
ensued. Project Engineer Jack Locey
provided comments. Public comment was
made by Lloyd Guccione. District counsel
Jeff Duplicki provided comments regarding answering public comment
questions. Further discussion
ensued. Direct Schaap moved to approve
Resolution 09-08, Approving the Construction Project Budget and Authorizing the
Award of Contract for the CIP Phase IV-A, Project 2, and Authorizing the
General Manager Total Change Order Approval of $83,656 and Single Change Order
Approval up to $25,000. Director Quigley
seconded. Motion carried 5-0.
C. (7:33
p.m.) Discussion/Action re Resolution 09-10, Rescinding Resolution 09-06 and
Approving an Agreement for Engineering Services for CIP IV-B, Projects 1 and 2,
and Authorizing the General Manager to Sign.
The GM
provided an overview of this item. Discussion
ensued. Public comment was made by Lloyd
Guccione. Director Smith approve
Resolution 09-10, Rescinding Resolution 09-06 and Approving an Agreement for
Engineering Services for CIP IV-B, Projects 1 and 2, and Authorizing the
General Manager to Sign, said design to be of an acceptable level to be “shovel
ready” for grant and low cost loan opportunities.
D. (7:43
p.m.) Discussion/Action re Ad Hoc Committees on Public Outreach and Updating
District Policies & Procedures. Director
Wikle announced her interest in sitting on the Public Outreach Committee. The GM provided an overview and status report
of the committees. Discussion
ensued. Public comment was made by Lloyd
Guccione. This item was agendized for
the May Board meeting.
E. (8:13
p.m.) Discussion/Action re Replacement for Board Member Ken McLean. The GM provided an overview of this
item. Discussion ensued. Comment was made by Jeff Duplicki. Further discussion ensued.
This item was agendized for a
Special Meeting to be held on Wednesday, May 6, 2009, at 6:30 p.m.
Public comment was made by Lloyd Guccione.
Public comment was made by Mike Gogna.
Jeff Duplicki provided additional comments. Further discussion ensued. No further action was taken.
F. (8:31
p.m.)
(1) Introduction
by title only and waive the full reading of the text of Ordinance 38, Adding
Policy 3140 to the District’s Policies and Procedures, Identity Theft
Prevention Program.
(2) Discussion/Action
re Resolution 09-11, Approving the Identity Theft Prevention Program of
Proposed Policy Number 3140 to the District’s Policies and Procedures.
The GM provided an overview of this
item. Discussion ensued. Director McLean moved to approve Resolution 09-11,
Providing for an Identity Theft Prevention Program Policy. Director Smith seconded. Motion carried 5-0. Director Smith moved to introduce by title
only Ordinance 38, Adding Policy Number 3140 to the District’s Policies and
Procedures, Identity Theft Prevention Program.
Director McLean seconded. Motion
carried 5-0.
VI. GENERAL MANAGER’S REPORT (8:40 p.m.)
1. Laboratory Testing
2. Water production and sales
3. Leaks
4. CIP Phase IV-A
5. Water shortages
6. Water rights
VII. BOARD MEMBERS’ ANNOUNCEMENTS/COMMENTS
(8:50
p.m.)
Director
Wikle announced a May 9, 2009 Community Day Event at
VIII. CLOSED SESSION
(The Closed Session item was pulled from the
Agenda.)
1. Appreciation
for the services of Ken McLean
2. Meeting
Management Process
3. Ad Hoc
committees
4. Public
Hearing / Approval of Rate Restructure and Rate increase
5. Adoption of
Ordinance 38 re Identity Theft
6. Public
hearing / Adoption of FY 2009-10 Operating and Capital Improvement Budget
The meeting adjourned at 8:56 p.m.
Respectfully
submitted,
Julie A.
Kenny
Clerk
to the Board of Directors
APPROVED:
Wanda Smith: ______________ _ ______
Victoria Wikle: ______________ _ ______
Gaylord Schaap: ______________ _ ______
Ken McLean: ______________ _ ______
Jim Quigley: ______________ _ ______