Sweetwater Springs Water District

Board of Directors Meeting

 

MINUTES*

(*In order discussed)

 

 

Board of Directors Meeting

Regular Meeting

December 3, 2009

6:30 p.m.

 

 

Board Members Present:                                   Victoria Wikle

                                                                                Wanda Smith

                                                                                Sukey Robb-Wilder

                                                                                Jim Quigley

                                                                                Gaylord Schaap

                                                                                                                                    

Board Members Absent:                                    

 

Staff in Attendance:                                             Steve Mack, General Manager

                                                                                Julie A. Kenny, Secretary to the Board

                                                                                                                                    

Others in Attendance:                                         Lloyd Guccione

 

I.     CALL TO ORDER

 

The properly agendized meeting was called to Order by President Victoria Wikle at 6:30 p.m.

 

 

II.    CHANGES TO AGENDA and DECLARATION OF CONFLICT (6:31 p.m.)

 

(None.)

 

 

III.   CONSENT CALENDAR (6:33 p.m.)

 

Public comment was made by Lloyd Guccione.  Discussion ensued.  Director Wilder moved to approve the Consent Calendar modified to provide that under Item III-A (November 5, 2009 Minutes), Item V-D of the Minutes reflect that the Motion under discussion was approved.  Director Smith seconded.  Motion carried 5-0.  The following items were approved:

 

A.          Approval of the Minutes of the November 5, 2009 Board Meeting

 

B.          Approval of Operations Warrants/Online payments/EFT payments/Construction Warrants, and West America account activity

 

C.             Receipt of Item(s) of Correspondence:  (There was no correspondence.)

 

 

IV.   PUBLIC COMMENT (6:36 p.m.)

 

Public comment was made by Lloyd Guccione.

 

 

V.           ADMINISTRATIVE (6:37 p.m.)

A.          (6:37 p.m.) Discussion/Action re 2010 Organization Meeting / Board Elections. The GM introduced this item.  President Wikle made further comment.  Discussion ensued. 

             Director Wikle nominated Director Quigley to serve as President.  Director Smith seconded.  Public comment was made by Lloyd Guccione.  Nomination carried 5-0.  Discussion ensued.

             Director Smith nominated Director Robb-Wilder to serve as Vice-President.  Director Quigley seconded.  Nomination carried 5-0.

             Director Smith nominated Director Schaap to serve as Financial Coordinator.  Director Robb-Wilder seconded.  Nomination carried 5-0.

             Further discussion ensued.  Direction was given to staff to draft an ordinance changing the Organization Meeting to be the first meeting after the newly elected Board members are seated.

B.          (6:56 p.m.) Discussion/Action re Status report on application for FY 2009-10 and FY 2010-11 funding from the Russian River Redevelopment Oversight Committee/Sonoma County Redevelopment Agency for CIP IV-B.  The GM provided a brief status report.  Discussion and questions ensued.  Public comment was made by Lloyd Guccione.  Further discussion ensued.  Direction was given to staff to communicate the final date on which the funding application would be heard by the County Board of Supervisors, coordinate which Board members would attend, and draft a list of points for the attending Board member(s) to make to the Board of Supervisors.

C.          (7:10 p.m.) Discussion/Action re Adoption by Reading of Title of Ordinance 41, Adding Policy Number 3510 to the District’s Policies & Procedures, Reserve Policy.  The GM provided an overview of this item.  Public comment was made by Lloyd Guccione.  Board discussion ensued.  Director Robb-Wilder moved to adopt by reading of title only Ordinance 41, Adding Policy Number 3510 to the District’s Policy and Procedures, Reserve Policy.  Director Schaap seconded.  Brief discussion ensued.  Motion carried 5-0.

D.          (7:16 p.m.) Discussion/Action re Staff recommendation for a policy regarding method of approving rates and fees.  The GM provided an overview of this item.  Board discussion ensued.  Public comment was made by Lloyd Guccione.  Further Board discussion ensued.  Direction was given to staff to draft an ordinance to change District process to require a resolution, not an ordinance, to approve rates and fees.

E.          (7:32 p.m.) Discussion re causes of water loss and unknown leaks.  The GM provided an overview of this item.  Board discussion ensued.  Public comment was made by Lloyd Guccione.

F.          (8:10 p.m.) Discussion re District assets.  The GM provided an overview of this item.  Board discussion ensued.  Public comment was made by Lloyd Guccione.

 

 

VI.   GENERAL MANAGER’S REPORT (8:30 p.m.)

 

The GM provided an overview and answered Board questions on the following subjects:

 

1.          Laboratory testing

2.          Water production and sales

3.          Leaks

4.          Rainfall

5.          Possible MRTP rehab

6.          Property ad hoc committee

 

Public comment was made by Lloyd Guccione.

 

 

VII.  BOARD MEMBERS’ ANNOUNCEMENTS/COMMENTS

(8:28 p.m.)

 

Director Robb-Wilder announced upcoming District-related webinars.

 

 

VIII. CLOSED SESSION (8:29 p.m.)

 

At 8:29 p.m. President Wikle announced the items for discussion in Closed Session.  At 8:32 p.m. the Board went into Closed Session. At 9:04 p.m., the meeting reconvened and the following action on the Closed Session item was announced:

 

A.          Conference with Legal Counsel – Existing Litigation, pursuant to subd. (a) of Section 54956.9

             Name of case: Cross-Complaint of F. Korbel & Bros. v. John Bruce Berry, et al.

                           No action was taken.

 

             B.          Conference with Real Property Negotiators pursuant to Gov. Code Section 54956.7.

                           Property: 14139 Sunset Avenue, Guerneville

                           Agency negotiator: Steve Mack

                           Negotiating parties: SSWD and SBA Wireless Towers

                           No action was taken.

 

             C.          Conference with Real Property Negotiators pursuant to Gov. Code Section 54956.7.

                           Property: Schoeneman Tank, Oak Avenue, Guerneville

                           Agency negotiator: Steve Mack

                           Negotiating parties: SSWD and Leslie Bahr

                           Direction was given to the Agency Negotiator.

 

             D.          Pursuant to Gov. Code 54957 – Personnel Exception: Performance Evaluation: General Manager

                           The following action was taken:  The GM made a request to exercise a right under his employment contract, and the Board consented.

 

 

IX.   ITEMS FOR THE NEXT AGENDA (9:04 p.m.)

 

1.          Capital Improvement Plan

2.          RRROC/Sonoma County Redevelopment application

3.          Draft ordinance regarding method of approving rates

4.          Lights and striping in the District parking lot

 

Brief discussion ensued.

 

ADJOURN

 

The meeting adjourned at 9:10 p.m.

 

Respectfully submitted,

 

 

 

Julie A. Kenny

Clerk to the Board of Directors

 

 

APPROVED:    

 

Wanda Smith:                 ______________            _           ______

Victoria Wikle:                 ______________            _           ______

Gaylord Schaap:             ______________            _           ______

Sukey Robb-Wilder:       ______________            _           ______

Jim Quigley:                    ______________            _           ______