Sweetwater Springs Water District

Board of Directors Meeting

 

MINUTES*

(*In order discussed)

 

 

Board of Directors Meeting

Regular Meeting

October 1, 2009

6:30 p.m.

 

 

Board Members Present:                                   Victoria Wikle

                                                                                Wanda Smith

                                                                                Sukey Robb-Wilder

                                                                                Jim Quigley

                                                                                Gaylord Schaap

                                                                                                                                    

Board Members Absent:                                    

 

Staff in Attendance:                                             Steve Mack, General Manager

                                                                                Julie A. Kenny, Secretary to the Board

                                                                                                                                    

Others in Attendance:                                         Mike Gogna, District counsel

                                                                                Lloyd Guccione

                                                                                Dan Fein

 

I.     CALL TO ORDER

 

The properly agendized meeting was called to Order by President Victoria Wikle at 6:30 p.m.

 

 

II.    CHANGES TO AGENDA and DECLARATION OF CONFLICT (6:31 p.m.)

 

Director Wikle requested that Closed Session be held no later than 9 p.m.  There were no objections.

 

Director Schaap requested an update on Monte Rio Well 5 be added to the General Manager’s Report.  There were no objections.

 

 

III.   CONSENT CALENDAR (6:33 p.m.)

 

Director Smith moved to approve the Consent Calendar.  Director Robb-Wilder seconded.  Motion carried 5-0, except that Director Quigley and Director Schaap abstained from voting on the Minutes because they were absent for all or part of that meeting.  The following items were approved:

 

A.          Approval of the Minutes of the September 3, 2009 Board Meeting

 

B.          Approval of Operations Warrants/Online payments/EFT payments/Construction Warrants, and West America account activity

 

C.             Receipt of Item(s) of Correspondence:  (There was no correspondence.)

 

D.          Adopt Resolution 09-24, Approving a First Amendment to Employment Agreement with Stephen F. Mack and Authorizing the Board President to Execute Said First Amendment

 

 

IV.   PUBLIC COMMENT (6:36 p.m.)

 

Public comment was made by Lloyd Guccione.

Public comment was made by Dan Fein.

 

 

V.           ADMINISTRATIVE (6:37 p.m.)

A.          (6:36 p.m.) Discussion/Action re Status report on application for FY 2009-10 and FY 2010-11 funding from the Russian River Redevelopment Oversight Committee/Sonoma County Redevelopment Agency for CIP IV-B.  The GM provided an overview of this item.  Public comment was made by Lloyd Guccione.  Brief discussion ensued.

B.          (6:41 p.m.) Discussion/Action re Approval of Resolution 09-23, Approving the Second Amendment to Services Agreement Between Sweetwater Springs Water District and Dale Dross.  The GM provided an overview of this item.  Brief discussion ensued.  Public comment was made by Lloyd Guccione.  Director Robb-Wilder moved to approve Resolution 09-23, Approving the Second Amendment to Services Agreement Between Sweetwater Water District and Dale Dross and Authorizing the General Manager to Execute the Agreement.  Director Quigley seconded.  Motion carried 5-0.

C.          (6:48 p.m.) Discussion/Action re District reserve policy.  The GM provided an overview of this item.  Board questions ensued.  Public comment was made by Lloyd Guccione.  Board discussion ensued.  The GM provided further comment and Board discussion continued.  Direction was given to staff to develop a policy, using operating expenses rather than revenues as a basis for operating reserve and 25% as a percentage for debt payment reserve. 

D.          (7:30 p.m.) Discussion re Russian River water shortage.  The GM made a PowerPoint presentation and answered Board questions throughout.  Board discussion ensued.  Public comment was made by Lloyd Guccione.

E.          (7:54 p.m.) Discussion/Action re Potential disposition of District property.  The GM provided an overview of this item.  Board discussion ensued.  Public comment was made by Dan Fein.  Public comment was made by Lloyd Guccione.  Director Quigley and Director Smith volunteered to be on an ad hoc committee regarding disposition of District property with the purpose of working with the General Manager to revise the District’s current policy for disposing of real estate. 

*** At 8:28 p.m. a break was announced.  The meeting reconvened at 8:35 p.m. ***

F.          (8:35 p.m.) Discussion/Action re Communication towers and potential fire.  Director Smith provided a brief overview of this item.  The GM provided further overview.  Discussion ensued.  No action was taken.

G.         (8:38 p.m.) Discussion re Card or letter from the District to Chuck Howell’s family.  The GM provided an overview of this item.  Board discussion ensued.  It was agreed that the meeting would be adjourned in memory of Chuck Howell and a letter sent to the family.

 

 

VI.   GENERAL MANAGER’S REPORT (8:41 p.m.)

 

The GM provided an overview and answered Board questions on the following subjects:

 

1.          Laboratory testing

2.          Water production and sales

3.          Leaks

4.          Capital improvement projects/road paving

5.          Rainfall

6.          Wastewater Task Group

7.          Monte Rio Well 5 Rehab

 

Public comment was made by Lloyd Guccione.

 

 

VII.  BOARD MEMBERS’ ANNOUNCEMENTS/COMMENTS

(8:58 p.m.)

 

Director Robb-Wilder commented on the CSDA webinars.

 

 

VIII. CLOSED SESSION (9:04 p.m.)

 

At 9:04 p.m. the Board went into Closed Session.  At 9:45 p.m. the meeting reconvened.  President Wikle announced the items discussed during Closed Session and the action taken:

 

A.          Conference with Legal Counsel – Existing Litigation, pursuant to subd. (a) of Section 54956.9

             Name of case: Cross-Complaint of F. Korbel & Bros. v. John Bruce Berry, et al.

                           Direction was given to legal counsel.

 

             D.          Conference with Real Property Negotiators pursuant to Gov. Code Section 54956.7.

                           Property: 14139 Sunset Avenue, Guerneville

                           Agency negotiator: Steve Mack

                           Negotiating parties: SSWD and SBA Wireless Towers

                           Direction was given to staff.

 

 

IX.   ITEMS FOR THE NEXT AGENDA (9:47 p.m.)

 

1.          Closed session items

2.          RRROC/Sonoma County Redevelopment application

3.          District Reserve policy

4.          Review recommendations regarding Policies & Procedures

5.          1st quarter Actual vs. Budgeted expenditures

 

 

ADJOURN

 

The meeting adjourned in memory of Chuck Howell at 10:17 p.m.

 

Respectfully submitted,

 

 

 

Julie A. Kenny

Clerk to the Board of Directors

 

 

APPROVED:    

 

Wanda Smith:                 ______________            _           ______

Victoria Wikle:                 ______________            _           ______

Gaylord Schaap:             ______________            _           ______

Sukey Robb-Wilder:       ______________            _           ______

Jim Quigley:                    ______________            _           ______