1. Obtain contact information for team. I will send out an email announcing that the team assignment are up. You need to contact each team member by email and ask them for phone (home, cell, work) and ask for times when you can meet as a team. You can visit the class introduction page to find their email address. Visitin this page will also allow you to get to know your classmates in advance. If someone on your team does not respond within 2-3 days send your instructor a note.
   
2. Hold a team meeting to plan for the first client meeting. For the face to face groups this should be a meeting held in person. Online groups can use a chat room or a conference call.
   
3. Contact client and set up the first meeting and all future meetings. Setting up the first meeting will probably occur within 5-7 days of being assigned a client. You will want to meet with your team and develop a schedule of meeting times, BEFORE you contact the client. The sooner the better is a good motto for this assignment. You will also need to develop questions which will be discussed at the first meeting. These questions are usually sent to the client 3-5 days before the team arrives for the meeting. You will compile the questions, although then entire team can help you develop them. Examples are displayed below
   
   Client Introductory Questions
   TLT: PM Jeri Hastava
   DAAC: PM Cathy Clary
   Petaluma Arts Council: PM Linda Drexler
   Hospital Chaplaincy Services: PM Kristi Anderson
   RESBDC: PM Lani Hink
   RESIF : PM Irina Runneals
   Heritage Homes : PM Steve Fontaine
   
   
4. Keep communication between the team upbeat and productive. This begins the first day you are assigned a team and never stops until the class is over. Your job is to be supportive, do what you can to resolve conflicts, and offer encouragement and support. When the class begins you will need to take the lead in raising issues, reminding the team of the timeline, and encouraging the team to talk. As the semester progresses the team should feel more comfortable with each other and will lead less prodding from you.
   
5. Compile the Web Proposal: This is a printed document which is provided to the client and the instructor. All of the items in the Web proposal are also a part of the Project Web site which is described in item 5. Many students find it easiest to create these documents as Web pages and print them out when the Web Proposal is presented to the instructor on 10/15 and approved the client by 10/22 . The Web Proposal contains the following elements which are presented to me and the client in a folder.
   

   
   Cover sheet (client name, team members, date) [5 pts] view example
   Strategic Brief [20pts] This is a document which describes the organization, lists the goals and objectives of the project, documents the tone and message of the site and describes the site's target audience>
   -view example
   another example - the puente brief
   
   Deliverables (CD) this is a detailed list of what the client will receive include the number of pages, the images you will provide, any scripts you create, PDF files, training, marketing, etc. Make this document very detailed to avoid confusion later.
   view example
   
   Storyboard (CD) This is a series of boxes which are a picture of the site. Use one box for each page and show the hierarchy and structure of the site.
   view example
   
   Production Standards / directory structure chart (CD) This document contains a written description of how the HTML files will be named, and created. Where will the images be stored. Finally show where all the files for the site will be stored. This document helps the Designer and Content Developer understand where all the files are put and what the linking code should be.
   view example
   
   Work Chart [25 pts] This explains who does what
   view example
   
   Timeline [25 pts] This explains when each person does each task
   view example
   
   Contract [05 pts] This document explains what the team will do and what the client will do in return. Please ask to use this site in your electronic portfolio, ask for letters of reference, and a link at the bottom of the pages crediting your team and the SRJC Web Development Program
   view example
   

   Comps (also called Mock Ups) (80 pts) DES - A mock up is a picture of what the finished web pages will look like, it is not an actual sliced web page. The mock up is flattened GIF or JPEG which is created in Photoshop and then optimized for display on the Web. After the client approves the mock the PSD image will be sliced and revbuilt using HTML and Javascript code. Creative Brief [20] DES - This document serves as a written explanation and justification for the design you created. Often a large client will receive more than just graphical mock ups, they will have a multi page proposal which explains how this design ties in to the existing corporate look and satisfies the company goals for the web site.
   
   Technology Brief - PROG This report explains what the programmer will be creating, where the scripts will be stored, and why the programs have been created as they have. [100 pts]
   view example

   
   The printed proposal is presented to the instructor on 10/15 . Since many of the elements of the Web Proposal are contributed by others, I recommend you set an internal deadline which is 3-5 days ahead of the class deadline. If a piece of the proposal which is contributed by a classmate is not done by the due date, your grade will NOT be affected.
   
6. Produce a Web Project site which contains:
   Team contact page,
   Strategic Brief
   Communication Strategy
   Deliverables (CD)
   Storyboard (CD)
   Production Standards / directory structure chart (CD)
   Work Chart Timeline
   Contract
   Comps / Mock ups (Des)
   Creative Brief (Des)
   Technology Brief - refer to text documents (net_asses.doc) PROG
   Shell site (CD)
   Bid
   
   
   Later on your will add links to the actual site as it is being developed (can reside in CD's account but you must link to it from Web Project Site)as well as links to 4 testing reports
   
   The Web Project site begins the second week of class, when you create a simple contact sheet and place it on the Web. This project ends at the end of the semester when the final testing results are placed online. I will review the project site one week after the Proposal is due.Review Web proposal with client and obtains client's sign off on project (deadline 10/15 ). Some teams are so confident that the client will accept the proposal that they present it to the client BEFORE the class meeting. That is fine with me.
   
7. Test the site with typical users
   This can begin once the site is complete, it must begin by and 11/26is due 12/10.

8. Prepare the bid assignment
   Due 12/17

9. Complete the HTML exam process if you are enrolled in CIS 58.54. Review information about How the HTML Exams Work. If you are enrolled in CIS 58.55 and have assumed the role of PM you do not need
   
10. Create Hand-off CD or disc which contains
    • Client's web pages ( provided by CD) Web site images (provided by Designer) Original PSD files (provided by Designer)
    • Client manual (provided by programmer or CD)
    
    Due 12/17

If you are enrolled in CIS 58.54 working as a Project Manager you can produce a bare bones site with text links and a simple look. example - Theatre Arts Project Site by Beth Henderson