Client Information Checklist

Before committing to becoming a client this semester there are a few questions you should ask yourself.

1. Do you have the time and energy to participate as a client? Between 20 and 30 hours of time is required of the client. There are 5 mandatory meetings (each meeting can run as long as 2 hours)

There will also be a significant amount of time spent at the beginning of the project gathering the content for the site. Our team will compile the content you provide however we do not write copy, edit copy, take photos, or do research. Here are the deadlines for content

40% of the content is due within 5 weeks of class starting

80% of the content is due 7 weeks into the class

Remaining content due the 10th week of class - no content accepted after that date.

Tentative Timeline for Web site production

First meeting held - Jan 20th - 30th
at this time students begin determine what the client needs for their site, what design criteria they have, what elements from existing materials will be used (such as a logo, brochure, or photos), who the contacts are, and a rough estimate of the scope or size of the project

40% of content due - Feb 8th
this can be given to the team on disc or sent as an email, we do require that the content be given in digital form since we do not type content from print outs.

80% of content - Feb 22nd

Client signs off on design and proposal - March 8th

The proposal is an extensive document which include

  1. Cover sheet (client name, team members, date)
  2. Strategic Brief


      3. 1. Overview of Project
      2. Project Objectives
      3. Tone and message of site
      4. Description of the intended audience (also referred to as the target market).
      5. List of goals for judging the success of the project

  3. Detailed list of deliverables (how many pages, images, scripts, etc)

  4. Storyboard


  5. Production Standards / directory structure chart


  6. Work Chart


  7. Timeline
  8. Contract
  9. Mock ups (Photoshop documents which display a picture of the first level and second level pages, these are not working web pages only renderings)
  10. Creative Brief
  11. Technical Brief
  12. URL of shell site (a simple site which contains the content provided by the client but does not display any of the design elements)

All content frozen - March 15th

Site testing April 12th - May 26th

Handoff - May 17th

Final Presentation - May 17th

 

2. Do I have a clear idea of what I want my Web site to do? If not, take a few minutes to write down some goals.


3. Next surf the Web and research what other organizations like yours are doing. Bookmark sites which contain elements you like or dislike.




4. Finally review the Web sites we have done in the past and select a few which are your favorites. Examples of previous sites can be found at

http://www.santarosa.edu/cis/web/graduates.shtml

5 . Do you have the resources to maintain the site? You will need the following resources to maintain a site?

  • Someone in the organization who can learn HTML or Dreamweaver and update the site content as needed. You must identify this person by the 8th week of the semester.

  • An Internet Service Provider where the site can be stored. You must select this provider by the 8th week of the semester.

 

If during the semester there is anything I can do to assist the process please contact me

Linda Hemenway - lhemenway@santarosa.edu ---- 527-4855