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More Handy Windows & Internet Shortcuts!

  1. To send a single message to a group of recipients, put your email address on the TO line and their addresses as BCC's (Blind Carbon Copy). This procedure eliminates the long list of email addresses that everyone on the list would have to wade through (if you put the addresses on TO or CC lines) in order to get to the body of your message. In other words, the message each person on the list receives shows only their email address (and no others), which makes it look as if you sent your message specifically to them, rather than a whole group of people.

  2. Streamline sending emails to a specific group of individuals, clients or customers by creating new mailing lists in your address book.

    In Communicator's MESSENGER, click COMMUNICATOR on the menu bar at the top of the window, then choose ADDRESS BOOK (A much faster method is to press Ctrl+Shift+2). When that window opens, from its menu bar, click on FILE, then NEW ADDRESS BOOK. In Outlook, select ADDRESS BOOK, then NEW GROUP. Now, type in the name you want to call it and press ENTER.

    Next, add the email addresses you want in this book. You can type in the new addresses one by one, drag and drop them in from existing address books or import them.

    When you're ready to send to the group, open your NEW MESSAGE window and then put the group name in the TO or BCC field of your message (remember, if you use the TO field, everyone sees the entire list to which you are mailing). In MESSENGER, you must click on the particular address book you want, then in the right window, click on the first name in the list. Next, press and hold the SHIFT key, then scroll to the last name in the list and click on it, which causes all of the names in between to be selected. Now simply click on the BCC button. Put your address on the TO line and click SEND!

  3. Sign your email! If you haven't already added a signature to your email messages, here's how: First, create one or more signature files. Do this by opening NOTEPAD (START, PROGRAMS, ACCESSORIES, NOTEPAD). Let's say you want to include your company name, phone and a link to its website. Using Office Helper as an example, type:

    Office Helper ~ Super-fast, FREE, Next Day Delivery (800) 862-4963 ~ Fax FREE (800) 933-7964 On-line at: http://officehelper.com

    Now choose FILE from the menu bar, then SAVE. Name the file SIG.TXT and save it to your NETSCAPE folder (probably c:\Program Files\Netscape...use Window's Explorer to find the correct path to its exact location if you must). If you want, create several of these signature files, saving them in the same place with different names, of course. For example, you could call your business file BUSSIG.TXT and your personal file PERSIG.TXT.

    In Netscape Communicator, choose EDIT from the menu bar and click on PREFERENCES. From the drop down menu, click on the "+" next to the MAIL AND NEWSGROUPS, then click IDENTITY. On the line where it says SIGNATURE, type in the path to the file. In the example above, you would enter: c:\Program Files\Netscape\bussig.txt for your business signature, then click OK.

    All of your outgoing messages will now have the copy in the BUSSIG.TXT file at the end of your message. To change to a different signature message, just change the name of the file, i.e. from BUSSIG.TXT to PERSIG.TXT and click OK.

DESKTOP SHORTCUTS:
  1. I know I've described this one in a previous article, but it's good enough to be worth mentioning again. If you email someone regularly, put a shortcut on your DESKTOP that will automatically open your SEND window. To do it, simply RIGHT CLICK anywhere on your DESKTOP and choose NEW, then SHORTCUT. On the COMMAND line, type in the appropriate email address preceded by the phrase mailto: For example, for a shortcut to Office Helper, type: mailto:oh@officehelper.com and press ENTER. Name the shortcut and click OK.

  2. You can do the same for websites or particular pages within a site. On the COMMAND line, type http://officehelper.com to create a shortcut to our website, press ENTER (or click NEXT), name it and press ENTER or click FINISH. If you find a particular page you want to check in at regularly, when you're at the page, right click anywhere on its background and choose CREATE SHORTCUT. Either leave the default name Windows chooses for it or type in the name you wish to call it and press ENTER or click OK. Presto, it's on your desktop.
OTHER GOOD STUFF!!

There are so many neat and easy ways to get around in Windows which will make you a more efficient user. For example, to close a program or open a window quickly, make sure it is the "active" window, and press Alt+F4 and it closes. Control+Esc brings up the START menu. When you have buttons to click on like OK and FINISH and they are highlighted (a dotted rectangle inside the button or a heavy border around it), just press the ENTER key instead of clicking the button.

Of course, if you use Windows the way it was meant to be used, like you're typing a letter for your boss, playing solitaire, checking your email and listening to a CD...all at the same time, use the Alt+Tab combination to quickly switch between windows. This way your boss doesn't catch you playing when he's "paying"!

THE FUTURE

There is no question that the Internet is changing the way we live and interact with one another. In one sense it is expanding horizons in new frontiers, yet it has its downside as well, and that concerns me.

I'm a people kind of person, you know, warm and fuzzy so to speak. Making physical contact with others is an important aspect of society and life at which the Net is whittling away. Heck, many people haven't ever met the neighbor who lives more than two doors away, if that far! You probably know your hairdresser, barber or bank teller better than you know your neighbors.

With the advent of on-line banking, bill paying, grocery shopping and even postage, who needs to ever leave the comfort of home. Net-voting is just around the corner, also!

We must not let the digital age consume us. Personal human interaction is a key ingredient in a healthy society, so as you become more of a 'techie', at the same, meet someone new 'live', wave at your neighbors and don't forget to call your friends and family once in a while, rather than just emailing them!

Thanks for reading. Hopefully you learned something for yourself. Pass it on to others so they may benefit as well. We at Office Helper appreciate your business very much. Remember, if we don't have it or can't get it, it probably hasn't been invented yet!

...Rich Poremba

P.S. Don't forget to check out this week's HOT TIP!


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